May 2, 2007
Mayor Edward Post called the meeting to order at 7:00 p.m. and stated that in compliance with the “Open Public Meeting Act” this is a Regular Meeting of the Township Committee as published in the Hunterdon Review, the agenda has been posted at the Municipal Building and distributed to the Hunterdon Review, Courier News, the Express Times, the Hunterdon County Democrat and the Star Ledger.
Mayor Post asked everyone to stand for the flag salute.
Present - Ed Post Jay Weeks George Piazza
Absent - Patricia Schriver Francis Monahan
Also Present - Attorney Eric Bernstein and Clerk Karen Sandorse and 9 members of the public.
Motion by Mr. Piazza, seconded by Mr. Weeks and carried by unanimous favorable roll call vote, the Township Committee approved the April 18, 2007 regular meeting minutes.
Motion by Mr. Piazza, seconded by Mr. Weeks and carried by unanimous favorable roll call vote, the Township Committee approved the April 18, 2007 executive session minutes.
ORDINANCES
Public
Hearing
ORDINANCE NO. 2007-09
STATE OF NEW
AN
ORDINANCE AUTHORIZING THE ACCEPTANCE BY
OF
Mayor Post stated that he spoke to Township Engineer Steve
Risse who sent correspondence stating that he and the DPW Supervisor Paul Jones
were not aware of any drainage problems on
of the drainage inlets at the north end of Doefield. Mr. Risse will meet with Mr. Jones to look into the matter. Acceptance of the road will be postponed until the May 16, 2007 meeting.
Resolution No. 43-2007
Motion by Mr. Piazza, seconded by Mr. Weeks and carried by unanimous favorable roll call vote, the Township Committee adopted Resolution No. 43-2007. (as written below)
RESOLUTION NO. 43-2007
WHEREAS, N.J.S. 40A4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget, and
WHEREAS, said Director may also approve the insertion of an item of appropriation for an equal amount, and
WHEREAS, the Township of Lebanon has received $4,000.00 from the State of New Jersey, Division of Highway Safety, Click It or Ticket Grant and wishes to amend its 2007 Budget to include a portion of this amount as a revenue
NOW, THEREFORE, BE IT RESOLVED that the Committee of the Township of Lebanon, Hunterdon County, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $4,000.00 from:
Miscellaneous revenues
Special Items of General Revenue Anticipated with
Prior Written Consent of the Director of Local
Government Services:
State and Federal Revenues Off-Set with
Appropriations:
Click It or Ticket Grant
Pursuant to provisions of Statute, and
BE IT FURTHER RESOLVED that a like sum of $4,000.00 be and the same is hereby appropriated under the caption of:
General Appropriations
(a) Operations Excluded from Caps
State and Federal Programs Off-Set by
Revenues:
Click It or Ticket Grant
BE IT FURTHER RESOLVED, that the Township Clerk forward two copies of this resolution to the Director of Local Government Services.
PROCLAMATION
Motion
by Mr. Piazza, seconded by Mr. Weeks and carried by unanimous favorable roll
call vote, the Township Committee adopted the Municipal Clerk’s
Week Proclamation as written below.
PROCLAMATION
WHEREAS, the Office of the Municipal Clerk, said to be among the oldest public service offices, is a time honored and vital part of local governments all over the world; and
WHEREAS, the Office of the Municipal Clerk provides the professional link between citizens, local governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks pledge to be ever mindful of their neutrality and impartiality, rendering equal services to all; and
WHEREAS, Municipal Clerks serve as the focal point of information on local government and community functions; and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and annual meetings of their state, province, county and international professional organizations; and
WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk;
NOW, THEREFORE, the Lebanon Township Committee, does hereby recognize the week of
APRIL 29 THROUGH MAY 5, 2007
AS
MUNICIPAL CLERKS WEEK
in
OLD BUSINESS
DPW Supervisor
Request to Proceed with Capital Projects
DPW Supervisor Paul Jones has requested to proceed with
Capital Projects as requested during
the budget process. The request
includes:
Replacement Pick-up
Truck for the DPW $ 37,000.00
Overlay of Developments $
120,000.00
Purchase of (3) New
Stainless Steel Salt Spreaders $ 9,000.00
Replacement Transport
Trailers for Mowers $ 3,000.00
Replacement Tarps
(Electric) for Dump Trucks (3) $ 5,000.00
Purchase (2)
Fire/Waterproof File Cabinets $ 5,500.00
Well at Memorial Park $ 5,000.00
Motion by Mr. Piazza, seconded by Mr. Weeks and carried
by unanimous favorable roll call vote, the Township Committee authorized the
DPW Supervisor to take the necessary action and to have the financer office put
into motion the appropriations and expenditures of the money.
Police Chief Request
to Purchase a Watch Guard In-Car Video System
Police Chief Schell has requested to purchase a Watch Guard In-Car Video System.
Three quotes were received: Watch Guard at $5,020.00, SPS Moon
Associates at $5,060.00 and DMK Associates at $5,055.00.
Motion by Mr. Piazza, seconded by Mr. Post and carried by favorable roll call vote, the Township Committee approved the purchase of a Watch Guard In-Car Video System in the amount of $ 5,020.00. AYES: Post, Piazza NAYS: Weeks
Municipal Generator
Mr. Piazza stated that we received a quote for the generator. Mr. Piazza noted that to save on the cost, our DPW can build the pad the generator will sit on and the existing fuel tank can be used instead of having to purchase a new one. Mayor Post stated concerns with the reserve on the tank. OEM Coordinator /Fire Chief Warren Gabriel stated he will be applying for a grant for the generator through the Fire Department.
NEW BUSINESS
Appointment of Cross
Acceptance Representatives
Motion by Mr. Piazza, seconded by Mr. Post and carried by favorable roll call vote, the Township Committee appointed Mr. Darryl Schmidt and Mr. Richard Weiler as Cross Acceptance Representatives and Mr. Jay Weeks as Alternate. AYES: Post, Piazza ABSTAIN: Weeks
Approve Annual Report
and Certification Tier B Municipal Stormwater General Permit
Engineer Steve
Risse prepared the Annual Report and Certification Tier B Municipal
Stormwater General Permit to be
submitted to the State. After Committee
approval, Mayor Post will forward to the State via his email address.
Motion by Mr. Piazza, seconded by Mr. Weeks and carried by unanimous favorable roll call vote,
the Township Committee approved the Annual Report and Certification Tier B
Municipal Stormwater General Permit.
Approve Raffle
Application for
Motion by Mr. Piazza, seconded by Mr. Weeks and carried by unanimous
favorable roll call vote, the Township Committee approved a raffle application
for Lebanon Township Education Foundation to be held on June 8, 2007.
Approve TRC Contract
The DEP notified the Township Committee that the Township is required to submit a Biennial Certification Monitoring Report every two years. This is a separate report from the annual testing preformed by TRC at Firehouse #1.
Motion by Mr. Piazza, seconded by Mr. Weeks and carried
by unanimous favorable roll call vote, the Township Committee approved the
TRC contract and authorized the Mayor to forward to the State.
Approve Blue Light
Permit – Michelle D’Elia – LTFAS
Motion by Mr. Piazza, seconded by Mr. Weeks and carried
by unanimous favorable roll call vote, the Township Committee approved a
Blue Light Permit application for Michelle D’Elia for the LTFAS.
PRESENTATION OF VOUCHERS
Committee Members provided a description of vouchers exceeding $1000.00.
Motion by Mr. Weeks, seconded by Mr. Piazza and carried by unanimous favorable roll call vote, the Township Committee approved the May 2, 2007 bill list in the amount of $1,042,489.74.
CORRESPONDENCE
Historians Meeting Minutes of April 5, 2007
Marcia Karrow – Received LT Resolution No. 27-2007 Opposing RCA’s Compliance
Grant to be held until a later date.
Tax Assessor
Correspondence-
The Clerk is to request that the Tax Assessor be in attendance at the May 16, 2007 meeting to discuss the status of assessments in the Township.
PUBLIC COMMENTS
Motion by Mr. Weeks seconded by Mr. Piazza and carried by unanimous favorable roll call vote, the Township Committee opened the Public Comment portion of the meeting.
Mr. Art Gerlich presented the Committee with specifications
for the new Library roof. The specifications were prepared by the Township
Engineer Steve Risse. Mr. Risse informed
Mr. Gerlich that he does not feel that it will be necessary to request bids for
the project but did not provide an estimated cost. There was $10,000.00 budgeted for the project
during the budget process. Discussion
was held on amending the capital budget, quotes and bids specifications. The Committee requested that the Clerk
contact Mr. Risse to see if it was possible to obtain an estimate for the project
and to speak to the CFO regarding the capital budget and bidding process.
Attorney Bernstein will review the technical specifications.
Motion by Mr. Weeks, seconded by Mr. Piazza and carried by unanimous favorable roll call vote, the Township Committee closed the Public Comment portion of the meeting.
EXECUTIVE SESSION
Motion by Mr. Weeks, seconded by Mr. Piazza and carried by unanimous favorable roll call vote, the Township Committee approved Resolution No. 44-2007and convened in executive session at 7:40 p.m. It is anticipated that formal action may be taken upon the reconvening of the meeting.
RESOLUTION NO. 44-2007
BE IT RESOLVED by the Mayor and Township Committee of the Township of
Public to discuss the following matters:
Attorney Client Privilege
Personnel – Police Chief Pam Schell
Possible or Anticipated Litigation – Roasters/Davara
Motion by Mr. Piazza, seconded
by Mr. Weeks and carried by unanimous favorable roll call vote, the Township Committee reconvened the Regular
Committee meeting at 7:59 p.m.
Attorney Bernstein
stated that there was a brief discussion in a matter involving Roaster located
at the Davara property on Route 31. The Mayor will communicate with the Zoning
Officer and the Clerk will have a discussion with the Planning Board Secretary
regarding this issue. There was a brief
discussion on the LTFAS audit which is being preformed by the Township Auditor,
Anthony Ardito. The Clerk has been given
direction relative to the discussion and the agreement made at the prior
Committee meeting. There has been a
request by the Police Chief regarding the accumulative leave time. The Clerk has been authorized to advise the
Chief as to payment of any unused time at the time of retirement. The time given will be for vacation only, not
personal or sick time. The Clerk is to
ask the Chief to advise the Committee as to the status of the Chief’s promotion
process and her retirement.
Motion by Mr. Piazza, seconded by Mr. Weeks and carried
by unanimous favorable roll call vote, the Township Committee authorized
the Clerk to advise the Chief as to payment of any unused time at the time of
retirement. The time given will be for
vacation only, not personal or
sick time. The Clerk is to ask the Chief to advise the
Committee, as to the status of the Chief’s promotion process and her
retirement.
Having no further business to come before the Committee a motion was made by Mr. Weeks, seconded by Mr. Piazza and carried by unanimous favorable roll call vote to adjourn the meeting at 8:01 p.m.
Respectfully submitted,
_______________________________
Karen J. Sandorse, RMC/CMC
Municipal Clerk
Approved ___________________________
Edward L. Post III, Mayor